ConexED Zoom Guide

‍Who this guide is for: Faculty & Staff who would like to use Zoom for video meetings scheduled through ConexED. You will learn how to connect to Zoom, configure your office hours, schedule Zoom-based meetings, and disconnect from Zoom when desired.

Connecting to Zoom

To link your ConexED and Zoom accounts, follow these steps: 

1. Log into your ConexED account
2. In the sidebar, under “Settings & Documents”, click on the “Profile Settings” menu item.
   

1. At the top of the page, click on the “Account Settings” tab.
   

1. Scroll to the bottom of the page and find the “Link Account” section. Click on the “zoom” button.
   

1. A window will open asking you to give permission to connect your Zoom account to ConexED. Read through the permissions, and then click “Allow” at the bottom when you are ready.
2. The page will refresh. You can verify that your account is now connected by looking for the “zoom” button in the “Unlink Account” section. If this button is present, you are connected!

Congratulations, you are now ready to start scheduling with Zoom!

Disconnecting from Zoom

If you ever wish to disconnect your account from Zoom, you can easily do so by clicking on the “zoom” button in the “Unlink Account” section on the same page that you used to connect to Zoom.

Alternatively, you can disconnect from Zoom by visiting your list of installed apps in the Zoom Marketplace from any web browser: https://marketplace.zoom.us/user/installed. On this page, click the “Remove” button next to the “ConexED” application.

Note: Disconnecting from Zoom will not delete any of your meetings, whether on ConexED or Zoom. Any Zoom-based meetings will continue to exist, but must be converted to a ConexED Video Meeting if the scheduled start or end time is changed. Office hours which were configured to use Zoom will result in ConexED Video Meetings being scheduled instead. We recommend updating your office hours before disconnecting from Zoom to reduce confusion.

Scheduling with Zoom

Creating & Updating Office Hours

The process for creating and updating Office Hours for Zoom remains very much the same from how you’d normally configure your Office Hours. If you are unfamiliar with this process, please read our knowledge base article on Creating Office Hours. 

To configure your Office Hours to use Zoom, simply choose the “Zoom” option next to the “Online” location, as shown:

Now any time students schedule an online meeting with you, an associated meeting on Zoom will be created and linked automatically! Easy as pie.

Using the Scheduler

Students do not need to do anything different to schedule a meeting with you when you are connected to Zoom. Through the magic of our Scheduler, we will automatically create either a ConexED Video Meeting or a Zoom-based meeting depending on how you have configured your office hours!

After scheduling, students will be sent an email with the link to the Zoom meeting. The passcode for the Zoom meeting is included directly in the link so that they do not have to hunt for it when they join. 

Using the Group Calendar

If you prefer to make a meeting manually, you can still do so through your group’s calendar. The only difference is that you will choose the “Zoom” location instead of “ConexED Video Meeting”:

Note that the option to schedule a Zoom-based meeting will only appear if the moderator is connected to Zoom. If you are trying to schedule a Zoom-based meeting for a different moderator in the group, they must be connected to Zoom or the option will not be available.

Updating & Canceling Meetings

When updating meeting times or canceling a meeting, you should follow the same steps you would normally use when moving or canceling any other ConexED meeting. When a Zoom-based meeting is moved, resized, extended, or even transferred to another Zoom-connected moderator, we automatically make the necessary changes to sync up with Zoom.

Note: It is important that you make schedule changes only on the ConexED side rather than changing the times directly on Zoom. Our system may not pick up on changes made to the meeting through Zoom.